Vacancy Advert: Post Of Administrative Assistant

08.10.2022

VACANCY ADVERT: POST ADMINISTRATIVE ASSISTANT – 1 POST

Mau Tea Multi-purpose Co-operative Society Ltd is urgently seeking to recruit suitably qualified, dynamic and self-motivated individual to fill the above position in the Society head office in Kericho County. The job holder will report directly to the General manager/ CEO.

JOB PURPOSE.

The job holder is responsible for coordinating activities in the shareholders’ office and undertaking general administrative duties.

SPECIFIC DUTIES AND RESPONSIBILITIES.

  1. Receive inquiries from the shareholders and process them accordingly.
  2. Preparation, updating and maintenance of registers.
  3. Preparation of dividend payment records such as vouchers, receipts, checks and verification of bank balances.
  4. Participate in planning and execution of various meetings such as annual delegates, special delegates, and board meetings.
  5. Supervision, appraisal and human resource development of administrative employees.
  6. Participate in Preparation of budgets and control of expenditure.
  7. Ensure proper maintenance and management of records and information within the department.
  8. Preparation, timely production and distribution of various reports.
  9. Ensure compliance with statutory and regulatory requirements at all times.
  10. Safe custody of board records such as minutes and reports.
  11. Ensure equipment and assets within the department are well maintained.

ACADEMIC, PROFFESIONAL AND PERSONAL ATTRIBUTES:

  1. A minimum of a Diploma in Business Administration, Co-operative management or its equivalent.
  2. Formal training on computer applications preferably basic accounting software skills.
  3. Five years’ progressive hands-on experience in a similar role, preferable in a co-operative Society set up.
  4. Hands on experience and competence in computer applications mainly database or accounting systems.
  5. Proven experience in managing a. variety of office functions.
  6. Good problem-solving skills, tolerance to diverse opinions and excellent communication skills.
  7. Ability to work in a team environment and cross-cultural environment.
  8. Ability to recognize sensitive areas and maintain confidentiality of information.
  9. Detail oriented, organized, self-motivated, and able to work independently and under pressure.
  10. Effective communication skills at all levels with efficient oral and ‘Mitten skills. I l. Cost conscious and able to adhere to budget.

Mau tea multipurpose cooperative society limited is an equal opportunity employer and a competitive salary package and benefits will be offered to the successful candidate.

Interested qualified candidates should submit their applications enclosing relevant supporting professional and academic certificates and testimonials and day time telephone contacts to the undermentioned by 290 October, 2022.

The Chief Executive Officer,

Mau Tea Multipurpose Co-ope”ative Society Limited,

P.O. Box 377 – 20200, KERICHO, KENYA

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